How to Stay Organised as a Wedding Videographer


With dozens of gadgets and handfuls of cords, it’s easy to feel unorganised and overwhelmed as a wedding videographer. No two weddings unfold in quite the same way, and each ceremony and every bride and groom will bring their own personality, special needs and last-minute requests.

However, as you juggle client management, audio testing and the ever-changing gimbal stabilisation, there’s ways you can keep a handle on the stressors to ensure you’re completely focused on capturing the right shots.

Here is a sequence of 5 tried-and-tested tips:

(1) Assign a designated place for everything

There’s no doubt that you’ll have a bunch of important gear to take with you when capturing someone’s special day, so ensure that you know exactly where it all is for when you need it most.

If you keep your memory cards in one specific holder and your chargers, batteries, lens cleaners and personal items in designated pockets, your future self will most certainly thank you for it!

It’s also best practice to keep your costly equipment safe and secure whilst you’re not using it, too.

(2) Wear pockets

It may sound like a no-brainer but you don’t want to get on location only to realise that your favourite pair of trousers doesn’t have handy pockets for your lens cap and extra batteries.

Simple, tailored clothing is a great choice of attire because it gives of a sharp, professional vibe without being too restricting for the day.

(3) Prepare your capture list

Well before the wedding date, you’ll likely sit-down with the engaged couple to understand what they are looking for in their video. Which moments are important to them to capture? Are there any surprises or choreographed dances that you’ll need to know about?

It’s easy to get caught up in the chaos and forget some key frames. That’s why it’s best practice to spend time before the big day thinking through all the angles and frames that you want, and working with your experience and details from your client produce a handy ‘checklist’ of sorts to keep with you on the day.

(4) Prepare for low light situations

The evening portion of a wedding often poses a challenge for videographers. Whether the reception is indoor or outdoor, it’s likely to be dark! After the traditional wedding breakfast is served, venues will dim the lights so that the party can begin. Don’t forget to utilise your own lights to help you capture get certain shots. If your camera doesn’t handle low light well, keep in mind that guests don’t want to be blinded by video lights all evening!

To ensure you don’t kill the mood, use your lights sparingly. When not in use, be sure to store your equipment safely, to avoid any third-party injury – it’s also worth checking if your insurance policy includes Public Liability should an accident take place.

(5) Sort your footage into folders

Before you import your footage into Adobe Premiere Pro (or similar) it’s important to understand what you’ve got to work with. The entire editing process will be much simpler if you know what you have and where to find it. We’d recommend that you place your footage into specific folders based on the part of the day, for example ‘bride prep’ or ‘wedding breakfast’.

Whether you’re earning a full-time or part-time income from videography. Glover & Howe can offer you a video camera and equipment insurance policy that comprehensively covers your equipment, with the option to add Public Liability.

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